Human Resources and Staff Management Plan

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Human Resources and Staff Management Plan

Human Resources and Staff Management Plan

[Web Application Development for a XYZ Tourism Company]

Version History

Version #

Date

Author

Key Differences

V.0.1

02-02-2023

Group 8

Beginning of Project

Table of Contents

TOC \o "1-3" \h \z \u 1Introduction PAGEREF _Toc449443665 \h 6

2HR and Staff Management Planning Approach PAGEREF _Toc449443666 \h 6

3HR and Staff Management Plan Development Roles and Responsibilities PAGEREF _Toc449443667 \h 6

4Project Organization Chart PAGEREF _Toc449443668 \h 8

5Project Staffing Estimates PAGEREF _Toc449443669 \h 10

6Required Staffing Skills and Competencies PAGEREF _Toc449443670 \h 11

7Staffing Assumptions and Constraints PAGEREF _Toc449443671 \h 12

8Staff Acquisition Strategy PAGEREF _Toc449443672 \h 12

9Staff/Team Development Plan PAGEREF _Toc449443673 \h 13

9.1Skill and Competency Development PAGEREF _Toc449443674 \h 13

9.2Team Development PAGEREF _Toc449443675 \h 13

10Project Orientation PAGEREF _Toc449443676 \h 13

11Administrative and Performance Management Approach PAGEREF _Toc449443677 \h 14

12Staff Transition Plan PAGEREF _Toc449443678 \h 14

13Staff Replacement PAGEREF _Toc449443679 \h 14

14Transition at Project Completion PAGEREF _Toc449443680 \h 15

Introduction to the Human Resources and Staff Management Plan Template

The purpose of the Human Resources (HR) and Staff Management Plan is to document the processes to identify, acquire, develop, and manage the human resources necessary to successfully complete a project. The plan describes the planning and acquisition of both state and contracted staff, documents the responsibilities assigned to each staff person, and outlines onboarding and training activities needed to ensure the correct resources are available at the right time for the right task.

The human resource planning process will begin to answer questions such as:

What project roles will be required?

What are the skills required for the various project tasks?

How many resources will be necessary and for what duration?

How will the project team be selected and acquired?

What internal agreements will be required to commit resources?

Will the project require both state and contracted staff?

How will contracted staff be acquired and managed?

How will team members be trained and developed?

How will the team be organized and managed?

How will labor contracts affect the project?

How will staff be transitioned on and off the project?

Because people are the driving force behind any project, the project must have HR management practices that are fair, pragmatic, and visible to project participants. Defining and documenting these practices helps keep a project’s most important resource engaged and enabled to participate fully in successfully completing the project..

The following sections are constructed to match the suggested heading structure for the HR and Staff Management Plan. Each section provides instructions and descriptions to help the reader understand the section purpose and how to complete it.

Template style conventions are as follows:

Style

Convention

Normal text

Indicates placeholder text that can be used for any project.

[Instructional text in brackets]

Indicates text that is be replaced/edited/deleted by the user]

Example text in italics

Indicates text that might be replaced/edited/deleted by the user

As you complete the template, please remember to delete all instructional text (including this section) and update the following items, as applicable:

title page

version history

table of contents

headers

footers

Update the document to a minor version (e.g., 1.1, 1.2) when minimal changes are made and a major version (e.g., 2.0, 3.0) when significant change are made.

Project Sample Library:

The CA-PMF has a Project Sample Library that contains real-world project artifacts from approved projects that you can reference to help you complete CA-PMF templates. Visit the CA-PMF website to access the Project Sample Library.

Introduction

[Introduce the HR and Staff Management plan and state its purpose.]

Example:

This HR and Staff Management Plan describes the processes and procedures used to staff the [Project Name] Project. This plan supplements the overall Project Management Plan (PMP). It’s scope includes project roles and responsibilities, project organization, HR policy, staffing estimation, staff management processes, staff skill sets, staff acquisition, staff development, performance monitoring, [and others as project needs dictate]. The HR and Staff Management Plan is intended to be a living document, reviewed, and updated as needed.

HR and Staff Management Planning Approach

[In this section, describe the general approach to managing staff on the project. While developing the HR planning approach, the Project Manager (PM) should review the Responsibility Assignment Matrix (RAM) to identify or update participants who should be consulted or informed during the process, and to identify who approves the HR Management plan. The PM should also review the Project Approval Lifecycle deliverables to ensure consistency with staffing strategy that has already been determined.

Other project artifacts and resources that will influence HR planning activities, such as current organizational charts, departmental HR Policies, identified project risks, documented constraints, the Project Charter, the Project Scope Statement, the Preliminary Work Breakdown Structure (WBS), and known project milestones or high-level timeframes, should be gathered and used as inputs to the planning process. Once the background information is collected, the PM should define the necessary planning sessions and identify key participants required to adequately prepare the HR and Staff Management Plan. The Project Management Institute’s Project Management Book of Knowledge (PMBOK Guide 5th Edition) is a good source for details on inputs, tools, and techniques, as well as outputs as they relate to Human Resource Management.]

HR and Staff Management Plan Development Roles and Responsibilities

[Enter the project participant’s name, their role on the project, and the responsibilities associated with the role with regard to HR and Staffing Management activities. The roles and responsibilities in the sample table that follows can be modified to meet specific project needs.]

Example:

Name

Role

Responsibility

Manpreet Kaur

Project Sponsor

Responsible for investment in the project. People who introduce and supports a proposal for codification.

They are responsible for publication and stakeholders gathering.

Sponsors are mostly the clients themselves.

Highlights the features and requirements.

Responsible to take decisions on all functionalities.

Must be trustworthy and loyal to the clients.

They should be good at communication and problem solving.

Jagjeet Kaur

Senior Project Management

Responsible for requirement gathering, hiring the necessary resources that is the team members and division of the tasks.

Plans the resources hiring based on the technical level like which technical knowledge people are all required to finish the project.

Plans th