Management Prompts and Video Synopsis (Coursework Sample)

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Management Prompts and Video Synopsis)
Video tutorial 1: Seven Quality Management (QM) Principles
Synopsis: Tutorial one video identifies seven quality management principles and how to apply them. QM principles are fundamentals, beliefs, and norms that the organization can apply in understanding the customers and enhancing improvement of the processes. They determine the success or failure of the organization. From the video, customer requirement is considered before engaging in the project. This is done by embracing appropriate leadership. The employees are equipped with effective processes to meet customer satisfaction. Mutual relationships are created among the suppliers to deliver quality products and ensure higher organizational growth. Through considering reliable decisions, there is an achievement of all the set organizational goals.
Quality Management Principles
Customer focus: It involves meeting the customer needs and requirements and other parties' interests, which would lead to meeting customer's expectations.
Leadership: It establishes unity of purpose by creating conditions in which employees are engaged to achieve quality objectives.
Engagement of people: Improving competency by empowering and engaging people towards creating and delivering value.
Process approach: The systematic group of activities that involves understanding customer requirements (inputs), planning, and optimizing the systems (process) to achieve positive results (output).
Improvement: It involves focusing on the most suitable ways of enhancing organizational performance by evaluating the results.
Evidence-based decision making- it is taking the right course of action after data analysis and evaluation.
Relationship management: It involves identifying and building relationships with the appropriate party of interests, leading to positive organizational growth.
Application of QM Principles
Customer focus- This would be applied by understanding the customer's needs and expectations. It will also help in measuring customer satisfaction. This is attainable through planning, designing, producing, and supporting goods and services which meet the customers' requirements.
Leadership- It would be applied by strategically providing effective communication, providing resources and authority, inspiring the employees, and ensuring ethical standards.
Engagement of people: It would be applied by acknowledging employees' different ideologies, promoting creativity, and self-evaluating the employees towards meeting the organizational objectives.
Process approach: Identifying risks and opportunities and taking corrective measures to prevent the risks' impact on organizational performance.
Improvement: It would be applied by ensuring higher performance through monitoring, auditing, and reviewing the results' completion.
Evidence-based decision making: IT involve taking actions based on objective evidence. Therefore, it will be applied by monitoring the key data from the organizational level, evaluating them, and making final decisions.
Relationship management: Creating a well-established interaction among the employees. This is applicable by ensuring that every stakeholder, customers, employees, society, investors interact freely.
Video Tutorial 2: Project Management
Synopsis of project management and basic steps
Synopsis: Tutorial two video focuses on the suitable ways of completing a high-quality project. From the video, the basic steps of project management are summarized into two, planning and action (PA). The two aspects are further addressed into separate steps, and each step is explained to achieve the project goals.
Project management involves leading a team to achieve given goals for a specified time. It can be represented by initiating, planning, executing, monitoring, and closing. Under PA, there are 12 steps that one must be well conversant with to complete the tasks. Under planning, the steps include listing the tasks, estimating time for each task, assessing dependencies, critical paths, crashing the overlapping costs, drawing the faint chart for a project, calculating the resource requirement, and risk assessment. The planning phase comprises eight basic steps, which must be completed to initiate the next step. The steps include monitoring the Gantt chart progress, monitoring accumulative costs, and making necessary adjustments under the action phase. With the identified steps, it is easy to determine any risk that is likely to emerge and correct them in time.
Based on personal opinion, the most challenging aspect of a project is risk management. Risk management in projects requires the manager to identify, evaluate, prevent and mitigate risks. It is a big challenge since achieving the project goals relies on effective risk assessment. Earned Value Management can resolve risks by taking corrective actions (Muriana and Giovanni 320). Therefore, PM risks are manageable.
Lastly, the most challenging aspects of problem-solving are irrelevant information, unnecessary constraints, functional fixedness, mental set, confirmation bias. These aspects prevent the project manager from choosing the best alternative, which is the key to effective decision making. Therefore such challenges can only be addressed through a well-established risk management plan and risk register.
Video tutorial 3: Project risk management
Video 3a Synopsis: Tutorial three video summarizes what risk management entails as well as components of the triple constraint. The risk management plan is a component of the project management plans. It comprises three aspects, including process, tools, and activities. Tools necessary for risk management are excel and pm software. Lastly, the activities section consists of identifying, determining, evaluating, planning, and documenting risks.
Triple constraint
Triple constraint is a project management triangle that shows the major aspects that project management entails. It helps the managers to discuss project deliverables (Van Heerden, Kriel & van der Walt). The aspects include scope, quality, and time. Scope constraints are specific functions, features, deliverables, and goals that the project opts to achieve. Cost constraint comprises the financial resources needed in completing the project. Lastly, time constraint refers to the scheduled time for project completion.
Video 3b. Synopsis: The video addresses the specific measures required in plotting risks for a given project. It involves getting the risk list, assigning the likelihood of the impact, developing mitigation techniques, quantifying the impact and mitigation. The cost of mitigation techniques must be quantified to ensure project success.
Risk and risk register
A risk is any uncertain condition or event that, when it occurs, the project objectives are likely to be negatively impacted. The plan can only minimize it. A risk register is a tool in project management used to identify and document potential risks and fulfil the available regulatory compliances.
Video tutorial 4: SAP and ERP
Synopsis: Tutorial four video defines ERP and why it is required. This is conducted by giving a typical scenario. Software systems are also categorized into decentralized and centralized systems. It is the centralized system that is called ERP. In a decentralized system, information access is low, leading to revenue loss. In a centralized system (ERP), there is an adequate connection between customers, employees, and production flow.
SAP and ERP
Systems Applications and Products (SAP) is software used in ERP. It is used to create an effective relationship between customers and business operations.
ERP is a tool used to provide real-time information required in the project process. It is important in ensuring resource allocation.
Video tutorial 5: Drone transformation
Synopsis: The video addresses Intel Falcon, a drone responsible for inspection. The inspection is done in an area where human beings cannot easily access. The drone is adjustable using different cameras. Some of the inspections conducted include gas refinery. Drones can withstand strong winds. Drone inspection is accurate and time conscious.
Use of drone in inspecting energy industry
During the energy industry inspection, a drone is set, and an accurate camera is adjusted. The operator then directs the drone collecting data from energy gadgets such as oil refinery. The data is sent to the officers from the recorder and analyzed for corrective action. It is a new business transformation process.
Video tutorial 6: Quality standard improvement on supply chain
Synopsis: The video is about Mr. Smith, who uses an effective quality assurance system. A quality center is created (Pure Clean) to ensure all the products meet high-quality levels. Some of the questions addressed during the quality analysis include the process's effectiveness, whether the suppliers adhere to compliance standards, and meeting quality standards. Mr. Smith attends to many customers such as Miller and Mr. Brown. Mr. Smith adjusts to a modern quality assurance system that is more efficient and reduces time approval for a new supply chain.
Video tutorial 7: QA Engineer
Synopsis: The video portrays what a quality engineer engages in during the day. It is noted that a quality