Governing Information Processes In Organizations Coursework (Coursework Sample)

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Institution
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Information briefing paper
Information in an organization ranges from all business news to its research technologies within an organization. They can be in a raw form (data) to a processed form of the data, termed as information. Information within an organization should be liable to protection from mishandling and shady practices for it is the key to the success of the team (Thirunavukkarasu, 2010). In all the organizations, laws are specifying how to handle information within the organization. This exercise has prearranged to the emergence of the information governance and ethics in all the business areas. The management body plays the most important role in ensuring that the available resources have efficient utilization. The success of this body depends on the clarity of their visions how effectively they plan their actions and how they execute the proposed measures. To ensure the success of this processes the body of information governance and ethics has evolved to guide how the organization should handle the information within the organization. Policies and various guidelines have been developed by this body to ensure the correct, effectiveness, and efficiency. These policies and guidance keep changing from time to time, which makes it, necessary for continuous reviewing of these laws to ensure the effectiveness of the actions taken in the business areas.
The active areas within the business area include but are not limited to finance, intellectual property, sales and marketing, property, human resources and production. Ethics are drawn in each of this business wings to enhance responsibility while reducing the detrimental practices that can come up within the organization. Laws and regulations help the team to focus on creating the value of the organization’s purposes and accomplish the actions of the individuals answerable for making the price with interests to the organization and its stakeholders. Some of the risks and opportunities include errors in data entry, exposure of top secrets of the organization to the outside world, which might lead to, reduced competition of the institution. Fraud and liabilities of the senior agency leaders can be liable for ignorance, which leads to the corporate members losing their properties. The intellectual properties of the members and products prone to obliviousness in cases where there are no clear guidelines and laws that govern these properties. Trade secrecy can have possible exposure to the competitors resulting in significant losses to the organization. Increase in information technology has also improved the accessibility of data to all due to advanced connectivity putting information at risk
Each of these active areas of business has its risks, which should consider in information governance and ethics. In the finance area, the standards outlined include fairness in trade practices, tax payment, internal and external auditing, executive compensation and financial contracting. The risks that are in this area include earnings management, creative accounting, ambiguous financial analysis, securities fraud, and insider interchange and enablement payments. In the human resource management, which is concerned with recruitment performance, health and safety issues, and performance records, and appraises the ethics of this department are directed towards labor to ensure worker dignity and support of a hierarchical workplace. The policies of this administration are meant to guide the privacy of the employees. This aspect will, however, avoid discrimination, to ensure proper compensation of the employees as by their worth and ensure good employment and work safety. The marketing and sales ethics outline the principles, values, and standards that will govern the organization marketers. The ethical issues include marketing redundancy and any dangerous products or services that the organization markets. It requires that the marketers should be transparent about any possible environmental risks of their goods or services, any potential health hazards associated with the product and also the transparency of the ingredients of their products. There should be respect for the organization consumers ensuring their privacy and autonomy. Truthfulness and fairness in product or service pricing and distribution are also a major factor in ethics.
It is ethical that products and the processes involved in production should not cause unnecessary harm to the users and the environment. Ethics in business is applicable in area areas that constitute the organization. Goods and services that are being offered by an organization should have minimal to zero risks. The impacts to the setting due to the use of products include habitat extinction or pollution and pollution. The production of new products, especially new technologies, to the environment whose consequences are not understood has high prohibition in all organizations. Ideas, thoughts, codes and information of an individual for selection to similar protections rather than being reproduced. Copyrights, trademarks, and patent protect them. The ethical issues that can arise regarding these properties include patent infringement, trade infringement, and copyright misuse, trademark trolling and submarine patents. The organization properties range from employees to produced goods. The ethical issues under this include employee raiding and monopolization of an employee. One will also include coming up with laws and regulations that govern information and the ethics within the body, the organization’s board associates, decision-making management, customers, staff, investors, community and organization controllers have to be involved. This rule is meant to avoid conflict of interest within the body members, especially in the short term goals of information governance. The inclusion of these members will also increase proper over sightings in this department.
Data governance includes administering discipline in data management. It ensures that the data activities of the operation team should meet the set standards of data integrity and data quality. The governor enforces and executes the laws outlined by data management and other data assets. Also, cover the corrective measures that the technical team will use to improve the data quality. They also ensure accountability for any little data quality by the handlers. This aspect makes the produced data trustworthy, and it increases the effectiveness of the organization by putting people in charge of preventing and correcting issues on data. They ensure that the available technology is used effectively to make the necessary data available to the staffs, which are concerned about its use so as to improve the organization performance while protecting the same data from reaching the unnecessary individuals.
Information governance is the policies, procedures, and processes that control information at the agency level. They also support the organization’s current and future regulations on information within the organization. The information governance tries to bring a balance between the extracting value from the information and protecting it from any potential risks that can affect information. It includes record management, information security ensuring: risk management, compliance, and protection of information. It also encompasses data governance. In these policies, privacy, data storage, data archiving, auditing, analyzing, IT and knowledge management, business intelligence and operations put into account. Some practices can ensure effective data governance and information management. Laws and regulations that define land policies. The rules include the foreign account tax compliance act that requires the filing of the yearly reports to the financial accounts, reducing credit card fraud among the cardholders and organizations that handle credit cards. It also assesses the validity of credit cards annually thus ensuring information security, portability of health insurance, and the act of accountability. This process provides established nationwide values for automated healthcare trades and ensures proper providers with good insurance strategies are in place, the financial services modernization act of 1999 and the federal rules of civil procedure.
The frameworks used in information governance are:
The Australia standard for ICT’s corporate governance, adopted in 2008, helps the people at the highest level in the organization. They will, therefore, comprehend and accomplish their permissible, ethical obligations and regulations considering a set of Information technology of the organization by giving them principles and standards on how they will effectively and efficiently use the information technology within their organization in an acceptable manner. It can work from the small sized body to large groups. From public authorities to a private group and that referred to as AS8015-2005. They are closely related to the ISO/IEC 38500:2008.
Another framework is called COBIT (Control Objective for Information and Related Technology). It is the foremost framework for data management and control. It provides a 37 IT processes found in all organizations. The methods for input and output for each of the 37 IT process are also defined clearly in this framework. The activities, objectives, measures of performance and critical processes included in the model allowing the directors to bond effectively, gaps occurring amid control necessities methodical issues and jeopardies in the organization. The information governance is achievable by aligning the organization goals with targets and processes of the organization.
Other frameworks commonly used are Capability Maturity Model, which looks at IT software. Balanced Scored card structure, assess the performance of the team at the different areas of the ...