Roles of Human Resource Assistants and the Motivation Theories Applicable (Essay Sample)

Motivation
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Description
The human resource assistant is in charge of the day-to-day human resource responsibilities and acts as a liaison between the employees, the organization, and the vendors. The human resource assistant's role helps ensure that all the employees' needs are met and all the critical HR files are carefully taken care of. The role of HR assistants helps the human resource manager during recruitment, records maintenance, and provision of clerical support for all the organization's employees.
Duties and responsibilities
The HR assistant assists with the entire application process of an employee. They collect the required employment information before the shortlisting process by doing background checks, reference checks, resumes, and any information beneficial for the organization. They are also the point person for asking applicant questions and ensuring proper information flow linking the organization and the candidate.
The HR assistant assists in orienting new employees into the organization and is responsible for answering all the employee's questions. They also ensure that all employees have been assigned their workstations and they understand their job descriptions. Similarly, they are responsible for the employee's payroll. They answer all the employee's questions concerning the payroll and resolve any paycheck errors that may arise. 
Human resource assistants are in charge of maintaining and keeping up-to-date human resource files. The information that needs to be updated includes employee benefits, sick time off, paid time off, and employee nonproductive hours. They also act as an employee advocate for conveying employee issues and concerns to the people responsible for solving them. They plan and organize employee recognition events to assist in creating a fun and engaging employee environment. 
Motivation theories
Motivation theories help discover the things that drive employees to work hard towards a set goal or objective. Organizations are usually interested in motivational theories because motivated employees are usually productive and focus more on achieving organizational goals. Motivational theories differentiate between extrinsic and intrinsic factors. The extrinsic factors are usually focused on the outcome of a particular activity. At the same time, intrinsic is concerned with an individual employee's interest and their willingness to participate in a particular activity.
Motivation is crucial in any organization to enhance productivity and a better working environment for the employee. The organization performs appraisals that have predetermined standards. The appraisal outcome will determine the employees' reaction to show whether they are satisfied or dissatisfied with their jobs. Those with good points reflect satisfied employees, while those with bad reviews reflect dissatisfaction. Ali (2016) indicates that job satisfaction depends entirely on the employee's perception and the degree to which the work done delivers the employee's desire. Employers may fail to see job satisfaction because it is an emotional response. Furthermore, it depends on the rewards and incentives that employees get and the motive of being given making them productive in their work. Organizations need to be supporting their employees to improve on retention and loyalty and avoiding anything that may lead to their dissatisfaction.
Employers who can apply the motivation theories successfully ensure that they set a clear and measurable goal easily achievable. Many organizations that perform well have motivated employees who work with the superiors to achieve a certain goal. Companies become more accountable and likely to perform better if they adopt goal setting and ensure that the goals set are achievable and measurable. Employees need to be empowered to enable them to stick around in the organization. The motivation theories applicable for the Human Resource Assistant include Maslow theory, Vroom's expectancy theory, and Herzberg's two-factor theory. Besides, they will assist to improve employee motivation and job satisfaction, leading to a high organizational level.
Maslow theory
Maslow's theory assists an organization meet the needs of the employees while increasing productivity levels. It gives the basis for development in a certain job, ensuring high employee motivation enables the organization to achieve the stipulated goals. Those organizations that apply Maslow's theory enhance high employee satisfaction, employee retention, and successful teamwork. This theory involves satisfaction of human needs, which are usually classified from the lowest to the highest order. Once the needs have been met,