Personnel Handling, Motivation and Communication Strategies (Essay Sample)

Personnel Handling, Motivation and Communication Strategies
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Personnel Handling, Motivation and Communication Strategies
For the goals of a specific project to be met, personnel handling, motivation and communication strategies must fit the bill. This is because they involve handling of the human resource, which is the most crucial resource in any working environment. As evident, the human factor is most crucial in running of all operations either in a project or in other fields. Thus, being able to handle the personnel is first priority in any task. This is because personnel handling involves being able to ensure that the human resource available works together at various level to achieve the goals at all various levels. It is therefore important that a good project manager be a good human resource manager. Human resource management include planning human resources, acquiring the project team, developing the project team, and managing the project team CITATION Sch14 \l 1033 (Schwalbe, 2014).
For people to be efficient, they need to relate importance to their tasks. Thus, motivation comes in as the psychosocial factor that helps personnel relate reward to efficiency hereby pushing them to be effective. Communication is also an important factor in project management. For an operation to run smoothly, various sectors must be able to synchronize with each other. Thus, communication comes in as the oil that enable smooth running and coordination between different tasks. Thus, these three factors are most crucial for the completion of any specified task.
Running a project team involves dealing with various people. In simple terms, one ends up dealing with a number of people, dealing with a number of tasks, with different specified goals and having a varied response to different management techniques. This creates a challenge in that a generalized technique becomes obsolete and thus it should be noted that flexibility must be imparted in the application of this technique.
In this case, the first personnel handling strategy would be to begin with the goal in mind. Therefore, the personnel has a clear understanding of what is required of them. It is proven that if the employees have a firm grasp of what is expected of them, they are likely to be more efficient as clarity is provided as to what is expected CITATION Cov90 \l 1033 (Covey, 1990). Resource levelling can also come in handy. In this case, conflicts in allocation of tasks can be resolved by delaying over allocated tasks. In the case where only one supervisor is involved, it is especially ideal as it requires minimal supervision which really takes a load off. Spreadsheets and project management software is also an ideal strategy. Using a software in management makes it easy to assign tasks and perform other managerial tasks. This is because after input of data, the software is able to perform its calculations and enable application of other tasks in a minimal time period thus ensuring efficiency.
It is important to note that a manager has various influences that are available to him or her in the implementation of the strategy. Nine influence bases available to project managers are authority, assignment, budget, promotion, money, penalty, work challenge, expertise, and friendship CITATION HJT99 \l 1033 (Thamhain & Wilemon, 1999). Research found that project success is associated with project managers who use work challenge and expertise to influence workers and that failure is on placing too much influence on money, authority and penalty. Thus, the manager can be able to balance these strategies effectively to ensure they manage their personnel.
When it comes to motivation, it is important to distinguish between hygiene factors and motivators and know how each is applicable to improving morale. It is also important to balance these factors to ensure that there is no useless expenditure of resources in motivation. Hygiene factors are the factors that cause dissatisfaction if not present but do not cause motivation if present. These include higher salaries and improved working conditions. Thus, these are important ...